It is important to alphabetize
in a consistent manner. Otherwise, your readers may become confused or
miss an important entry. There are two basic ways to alphabetize, or
In the word-by-word sort, a space
before any letters or numbers. For example, "off switch" would come
"Offenbach." In a letter by letter sort, the spaces between words are
so "Offenbach" would come before "off switch."
word by word
letter by letter
FrameMaker uses the
order by default. Because people are familiar with dictionaries, the
sort order will be familiar. In some cases, the letter-by-letter sort
will keep certain like entries closer together. You can always try both
ways and see what happens.
Commas can cause problems for
and other desktop publishing software because there are two ways of
Alphabetization stops at a comma
a main entry from a subentry. However, with a term such as "color,
and pattern" you would not want to stop the alphabetization at the
In FrameMaker, you can handle such tricky sort order issues, simply, by
specifying how to sort the particular entries in question. For example,
in FrameMaker, you would code "color, texture and pattern" as follows:
separating off a subentry
(where a main
entry has only one subentry), for example, "attics, insulation of"
dividing elements of a list
for example, "color, texture and pattern"
color, texture and pattern[color
In subentries, you ignore any
or prepositions: In the following example,
Central Power ally
the last subentry would be
coded in FrameMaker
When checking your index, be sure
for any entries or subentries that may be out of order.
| Website indexing | Training
expertise | Articles
your index | Sample
indexes | Internet
links | Contact